The Platform That Runs Your Entire Certification Body
Certiva replaces your spreadsheets, email chains, and manual document assembly with a complete operations platform — audit lifecycle, AI-powered document generation, real-time digital signing, CRM, client and auditor portals, and full accreditation compliance. Built inside a real accredited CB.
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Digital Signing
CRM
Built-in CRM
Built for certification bodies operating under ISO/IEC 17021-1:2015 — Conformity assessment — Requirements for bodies providing audit and certification of management systems
Every phase. Every document. Every signature.
From client intake to issued certificate — Certiva handles the entire certification lifecycle in a single system. Your document templates, your workflow, your rules.
Complete Audit Lifecycle
14 structured phases from application to certificate with enforced progression gates. Every role — planner, auditor, reviewer, committee member, certification manager — sees exactly what requires their action.
AI-Powered Intelligence
AIAI generates non-applicable clause lists, calculates IAF MD 5-compliant audit times with K-factor support, validates EA code coverage across the team, and classifies risk levels automatically.
Document Automation
Every audit form — initial reviews, audit plans, team forms, stage reports, meeting forms, decision forms — all auto-generated from live data. Auditor names, EA codes, dates, scope descriptions populate automatically. Export as DOCX or download signed PDFs.
Digital Signing & Viewer
Visual signature placement in a browser-based PDF viewer. Role-gated signing chains: Lead Auditor → Reviewer → Committee → CM. Flattened PDFs with embedded signatures, names, and timestamps.
Committee & Decision Management
Appoint committee members from your qualified auditor pool. System validates qualification coverage across all standards and EA codes. CM blocked until every committee member signs.
Accreditation Compliance
IAF MD 5 audit time calculations. Multiple accreditation body rule sets. Standard-specific scope systems (ISMS, food chain, medical device). Your accreditation body's next witness audit will find nothing missing.
AI that knows certification — not just your calendar
Generic tools don't understand scope codes, audit time rules, or why a multi-site information security audit needs different planning than a small quality management review. Certiva's AI does.
- ✓AI audit report generation — draft complete stage reports from audit data
- ✓AI report review and control — cross-check reports against scope and findings
- ✓AI audit plan generation — populate plans from client scope and team assignments
- ✓Non-applicable clause identification from scope and standard combination
- ✓Audit time calculation compliant with IAF MD 5 rules and K-factors
- ✓Auditor qualification coverage validation before scheduling
> Generating audit plan... Standard: ISO 27001:2022 Company: 45 employees Scope: IT Services Risk level: High ✓ Non-applicable clauses: 4 identified Clauses excluded with justification ✓ Recommended audit time: 3.5 days Stage 1: 1.0 day · Stage 2: 2.5 days K-factor: 1.2 (high risk applied) ✓ Team coverage: VALID Lead auditor: qualified Technical expert: qualified ✓ Audit report draft: GENERATED 12 pages · scope-aligned · ready for review
Seven steps from application to certificate
Certiva enforces the right order. Every gate is checked. Every document is in place.
Client Application
Client submits scope, standards, and company details through their self-service portal.
Quotation & Agreement
Planner generates a pre-filled quotation. Client receives and digitally signs the agreement.
Audit Planning
Lead auditors, technical experts, and committee members assigned. Stages scheduled.
Stage 1 & Stage 2 Audit
Auditors complete fieldwork, raise NCs, and upload reports through the auditor portal.
Review & Multi-Party Signing
Appointed reviewer and certification manager sign the stage reports digitally.
Committee Decision
Committee reviews the complete audit record and signs the decision form.
Certificate Issued
Certification manager issues the certificate. Full document archive. Audit-ready.
The problems that keep CB managers up at night. Solved.
Communication Proof for Accreditation
Every client communication — notifications, document releases, status updates — is logged with timestamps. When your accreditation body asks for proof of communication, it is already there.
Real-Time Document Signing
No more printing, scanning, and emailing PDFs back and forth. Auditors, reviewers, committee members, and clients sign documents directly in the browser with visual signature placement.
Auditor Double-Booking Prevention
The system checks auditor availability across all active audit sets before scheduling. No room for human error — if an auditor is booked, the planner sees it immediately.
Audit Team Scope Coverage
Before a stage can be scheduled, Certiva validates that the audit team covers every required scope code and standard. Gaps are flagged with specific explanations — no manual checklist needed.
Auditor Witness Tracking
The system tracks when each auditor was last witnessed and alerts planners when a witness audit is due. No more spreadsheet tracking or missed witness deadlines.
Zero NC Risk from Accreditation
Complete audit trail for every decision, signature, and document version. Enforced workflow gates mean nothing is skipped. Your accreditation body finds everything in place, every time.
Eight standards. One system. Your documents.
Each standard has its own scope system, audit time rules, and document requirements. Certiva handles each one correctly — and adapts to your CB's specific document templates.
ISO 9001
Quality Management
The world's most widely used management system standard.
ISO 14001
Environmental Management
Environmental impact reduction and compliance.
ISO 45001
Occupational Health & Safety
Workplace safety and risk prevention.
ISO 27001
Information Security
Data protection and cybersecurity management.
ISO 22000
Food Safety Management
Food chain safety from farm to fork.
ISO 13485
Medical Devices
Quality systems for medical device manufacturers.
ISO 37001
Anti-Bribery
Anti-corruption and bribery prevention.
ISO 50001
Energy Management
Energy efficiency and consumption optimization.
Need a standard not listed? We add new standards and adapt your existing document templates.
Other platforms are just a CRM.
Their entire product is our smallest feature.
Most “certification management” software is a client database with a calendar bolted on. They don't generate your documents. They don't enforce signing chains. They don't calculate audit times. They don't validate committee coverage. Certiva does all of that — and yes, it has a CRM too.
Online Application
Clients apply through a branded self-service portal with scope, standards, and company details.
Real-Time Signing
Visual signature placement in the browser. Role-gated chains. Flattened signed PDFs with timestamps.
Audit Package Builder
Complete audit packages assembled automatically — plans, team forms, reports, NC forms, meeting forms.
Consultant Portal
Read-only access for referred consultants to track their clients through the pipeline.
Built-in CRM
Client management, contact tracking, pipeline overview — the feature other platforms call their whole product.
Auditor Management
Qualifications, scope codes, experience tracking, witness schedules. Coverage validated before every audit.
NC Workflow
Stage-specific nonconformity tracking with evidence upload, auditor review, and closure gates.
Certificate Lifecycle
Issue, renew, suspend, withdraw. Full certificate history with expiry tracking and surveillance scheduling.
Your next accreditation witness audit should find nothing to flag.
Certiva gives certification bodies the infrastructure to run correctly — every time, for every standard, for every client.
We'll walk through your standards and show how your documents integrate.